Resource calendar
Rooms, equipment, pitches and community halls in one view, with a filter by type.
An app for local government
Bookings in a calendar
Rooms, equipment and municipal facilities booked in one calendar — with availability in view, and the request and the decision in the same workflow.
Availability visible at onceA calendar instead of a phone call asking whether the room is free.
Request and decision in one placeRequest, approval and notification without e-mails back and forth.
Rules per facilityHours, limits and rules set separately for each resource.
This is how it looks today
A room is free or taken — but the only way to find out is by phone, and the slot ends up in somebody’s calendar.
How it works
From request to confirmed booking
Choosing a slotThe requester sees the free slots and picks the one that suits them.
RequestThe request goes to the person responsible for that facility.
DecisionApproval or refusal with reasons, with a notification to the requester.
UseThe confirmed booking is visible in the calendar; the history is kept for summaries.
Features
What you get in the module
Availability rules
Availability hours, minimum notice and limits per applicant.
Approval workflow
Different people decide on different facilities; all with notifications.
Recurring bookings
Recurring activities booked once, with the option to cancel a single date.
Usage history
Summaries of which facilities are used and how often — useful for budget decisions.
Public view
Optionally, a resident can see free slots without logging in.
Two sides
Two sides of one calendar
Council office
Instead of arranging things by phone and keeping dates in several calendars — one view of availability and the decision in the same workflow.
Resident and club
Free slots visible at once, a request from a phone, a confirmation instead of chasing.
What changes
Before and after launch
Today
- Availability checked by phone
- Dates written down in several calendars
- Requests and approvals scattered across e-mails
- No data on how facilities are used
After the rollout
- One calendar with up-to-date availability
- Request and decision in the same workflow
- Notifications instead of chasing
- Usage summaries ready for reporting
Questions
What people ask about most
Can residents book on their own?
Yes, if you decide so. The public view and self-service requests can be enabled separately for each facility.
Can fees be charged?
The module handles the booking and calculates the amount due according to the price list. How the fee is collected stays on your side.
What about recurring bookings?
Supported — recurring activities are booked once, and a single date can be cancelled without touching the rest.
Where do we start?
With one type of resource, usually rooms. We add more after go-live.
One week
A week in one facility
Tuesday 17:00 — training
Recurring activities are booked once; a single date can be cancelled without touching the rest.
Thursday 18:00 — meeting
Community hall, room, equipment — each resource has its own hours, limits and a person who decides on it.
Saturday 10:00 — pitch
The usage history is kept. You can see which facilities are in use and which stay locked up.
Let’s start with one type of resource
All it takes is a list of facilities and the rules on which they are made available today.