Requirements by job position
One matrix: which medical examinations, qualifications and training a job position requires, and how long they are valid.
OHS
OHS that looks after itself
Medical examination and training deadlines send their own reminders. The employee completes training online or at the shop-floor kiosk. The vending machine issues protective equipment by badge. See what it looks like in practice.
OHS app
One screen to start the day: what is expiring, what is missing, and for whom. A click opens a list for export.
Three screens that do the job
Course in progress
Lessons ticked off, a test at the end. The result goes on the record.
Shop-floor kiosk
Training without a computer and without a phone. The employee logs in with a badge or PIN and has an instruction, a course or a survey on the screen. We write custom programs for kiosks.
What can run on the kiosk
Log in with a badge or PIN
The employee taps their employee badge or enters a PIN. No account and no e-mail.
Workstation instructions
Always the current version, with acknowledgement of reading.
Training and courses
Lessons and a test from the Academy. The result goes on the employee’s record.
Surveys
Hazard report, workstation assessment, post-training question.
Item documentation
Machine card, tool manual, safety data sheet.
Check-in and visitors
A driver or visitor checks in on their own: details, safety briefing, confirmation. More on the kiosks page.
PPE from the vending machine
Gloves, safety glasses, masks by badge, within an allowance per person and period. Used items go back into the return machine. Every withdrawal has a name attached.
Workwear
A separate workflow in SmartFlow: the employee chooses the size, the order comes from the norm, the issue has proof.
The employee chooses the size
On their own, in the app. The OHS officer does not walk round the shop floor with a sheet of paper.
Norms as allocations
Per job position, unit or person, with a validity period.
Order from the norm
From the employee’s record, or automatically every hour for people with shortfalls.
Issue with proof
Signed receipt, hand-over from the storeroom, or collection from a vending machine compartment.
OHS news
Deadlines, regulations and practice. With the legal basis, without the waffle.
On-the-job OHS instruction: when it is mandatory, who gives it, how long it takes
On-the-job instruction is the second part of induction training. When it has to be repeated, who can give it, how many hours it must last and what stays on file.
Occupational risk assessment: who carries it out, when to update it, what to record
The occupational risk assessment determines PPE, on-the-job instruction and medical examinations. Who carries it out, after which changes it must be updated and what the document must contain.
A register of employees' medical examinations and qualifications: how to keep it so nothing expires
Periodic examinations, SEP, UDT, work at height: each has a different deadline and a different source. How to build one register, who is responsible for it and how to show it to an inspector.
All OHS news
Training, medical examinations, PPE, workwear, PIP inspections. A new post every week.
Questions we hear
Before you ask
Can an employee without an e-mail address do online training?
Yes. The OHS officer prints a card with a QR code; the employee scans it with a phone or holds the card up to the shop-floor kiosk.
What about on-the-job instruction?
It stays on the shop floor, because the regulations do not allow it to be conducted remotely. Training for which this is permitted goes online.
Do we have to buy a vending machine straight away?
No. The OHS app works on its own. A vending machine is added where protective equipment is used up every day.
What about workwear?
That is a separate program, SmartFlow: allocation norms, sizes chosen by the employee, orders from the norm and issue against a signed receipt or from a vending machine compartment.
See it on your own data
An hour with the OHS officer. We show the app, the kiosk and the vending machine. The result is a list of what makes sense for you.