Medical examinations, training, permits and contracts with deadlines that remind you on their own. Badge or PIN login, online training on a phone or kiosk, reports with export.
One screen to start the day: what is expiring, what is missing, for whom. The rest is a register in which every document has a deadline and a colour.
You set requirements per job position: which medical examinations, permits and training, and how long they are valid. The app compares them with what the employee has and shows the gaps.
A course with lessons and a test. The employee logs in with a badge or PIN at the kiosk, or opens a link on their phone.
Click to enlarge. Sample data, names blurred.
We show the OHS app in the form it runs in on our side. We tailor the scope to the company: from changes to existing modules to an app built from scratch for your process.
Ready-made modules: deadlines, requirements, Academy, kiosk, reports. Rollout with your data.
The same modules, but with your rules: different deadlines, your own documents, a report for the auditor, HR integration.
When the process looks like nothing on this page. We design and write an app for the specific company, on the same back end.
The OHS app from ErgoFlow is software for recording employees' training, medical examinations and permits that keeps track of deadlines instead of a person with a spreadsheet. It was built for manufacturing and logistics companies where most of the workforce works on the shop floor, has no company e-mail and changes positions more often than a binder can keep up with.
The employee record holds the full set: induction and periodic training, on-the-job instruction, pre-employment, periodic and follow-up medical examinations, permits (SEP, UDT, work at height), contracts. Each document has an issue date, an expiry date, a scope and a change history, so it is evidence, not a note. This corresponds to the obligations under Art. 229 and 237³ of the Polish Labour Code and the regulation of 27 July 2004 on OHS training.
Instead of entering deadlines separately for everyone, you set once what a job position requires and how long it is valid. The app compares the requirements with what the employee has and shows the gaps: “missing”, “expires in 24 days”, “overdue”. A change of position immediately shows what is missing for the new one, for example on-the-job instruction.
The reminder goes out with the lead time you set (30, 60, 90 days): to the employee, the manager and the OHS team. A deadline that has passed lands on the dashboard as “not cleared to work”, not in the archive. A report for a National Labour Inspectorate (PIP) inspection, for a department or the whole company, comes out in PDF and Excel with one button.
The employee completes periodic training in the form of guided self-study in the Academy: lessons, a test with a pass mark, a numbered certificate saved to the record. The app distinguishes positions for which this form is permitted from those that require on-the-job instruction or a course. Someone without e-mail logs in with a badge, a PIN or a QR code, on their own phone or at a shop-floor kiosk.
| Question | Spreadsheet and binder | OHS app |
|---|---|---|
| Who can’t go onto the shop floor today? | filtering columns, comparing dates | a “not cleared to work” list on the dashboard |
| Employee changed position | manual change in several places | requirements and gaps straight away |
| Proof after an accident or during an inspection | a date in a cell, a scan in an e-mail | a document with a number, date and history |
| Periodic training | outside the spreadsheet | online, with a test and a certificate |
| Employee without e-mail | not applicable | badge, PIN, QR code, shop-floor kiosk |
Manufacturing companies, warehouses and logistics, service and maintenance, construction: wherever there are specialist permits, changes of position and people without a computer. For a dozen or so people in one position, a spreadsheet is enough, and we say so plainly.
We start by importing your current records (spreadsheet, HR system), set requirements for each job position, launch one department as a trial, then the rest. We tailor the app to the company or build it from scratch for its process, together with a shop-floor kiosk and protective equipment issued from a dispensing machine. Description of the whole module: OHS at ErgoFlow.
Articles with their legal basis: training, medical examinations, PPE, labour inspections (PIP). A new one every week.
On-the-job instruction is the second part of induction training. When it has to be repeated, who can give it, how many hours it must last and what stays on file.
ReadThe occupational risk assessment determines PPE, on-the-job instruction and medical examinations. Who carries it out, after which changes it must be updated and what the document must contain.
ReadPeriodic examinations, SEP, UDT, work at height: each has a different deadline and a different source. How to build one register, who is responsible for it and how to show it to an inspector.
ReadBriefly, without the marketing. We show the rest in a demo on your data.
For companies where examination, training and permit deadlines apply to many people in different positions: manufacturing, logistics, warehouses, plants with shift work. It is also used by OHS officers who serve several companies at once.
Yes. What you see on this page is our proposal. We can modify it to fit your processes and documents or build a completely new app for the specific company. Scope and timing are agreed after the audit.
Yes. It is a web app: the OHS officer works in a browser on a computer, and the employee completes training on a phone or at a kiosk on the shop floor. Nothing needs to be installed at the workstations.
With an employee badge at the kiosk reader or a PIN code. No e-mail address or password is needed, so someone who has no work computer can complete the training.
Pre-employment, periodic and follow-up medical examinations, induction and periodic OHS training, permits (e.g. forklifts, UDT, electrical), contracts and other documents with an expiry date. A notification goes out 30, 60 and 90 days before the deadline, and the employee record shows the gaps.
No. It replaces the binder and the spreadsheet: it calculates deadlines, shows gaps and generates a compliance report. Decisions, on-the-job instruction and risk assessment remain with the OHS officer.
Periodic training in the form of guided self-study is permitted for employers, managers, engineering and technical staff, and administrative and office staff (regulation of 27 July 2004). On-the-job instruction and periodic training for manual worker positions take place at the workstation — in that case the app stores the date and the confirmation.
Quote after the audit: it depends on the number of employees, the sites and whether shop-floor kiosks or PPE dispensing machines are added. In the demo we show the app on your data and finish with a list of what makes sense for you.
We agree the integration scope and configuration at the audit.
Tell us what you need. We will show you how the OHS app works and prepare a quote — or pick a time for a call right away.
