All products
OHS

Workwear and protective equipment

SmartFlow: workwear in the employee's size

SmartFlow manages the entire flow of workwear and protective equipment: allocation norms, sizing by the employee, orders from the norm, issue with a signed receipt or from a dispenser compartment, a storeroom with history.

Book a demoSee the screens
  • The employee chooses the size
  • Norms as allocations
  • Ordering runs itself
SmartFlow: the “My clothing and protective equipment” screen — sizing progress, item cards with photos and sizes to choose from.
The “My clothing” screen: the employee sees a photo and chooses the size of each item. Sample data.

Workwear is a different story from medical examination deadlines. What matters here is the size, the norm and proof of issue. SmartFlow keeps these three things in one place: from the allocation for a job position, through the size chosen by the employee, to the signed receipt in the storeroom.

What you gain

Key benefits

The employee chooses the sizeSelf-service sizing on a phone or kiosk. A complete set of sizes gives the “sized” status.
Norms as allocationsPer job position, unit or person, with a period. The order follows from the norm, not from memory.
Ordering runs itselfEvery hour, orders for people with missing or expired clothing.
Issue with proofThe employee's signed receipt, a hand-over from the storeroom or a record from the dispensing machine.
Storeroom with a ledgerPZ, PW, WZ, RW, MM, stocktaking, reservations. Every movement has a source and a destination.
Catalogue with photosEvery item with its code, photo and size range. The employee sees what they are choosing.
Employee in the locker room with a phone, choosing clothing sizes on screen.
Sizing on a phone, in the locker room.
Get sized

The employee chooses the size

They log in, see what they are entitled to and mark the size of each item. A complete set gives the “sized” status.

  • The draft saves as you go you can come back and finish.
  • Change your size at any time the next order uses the new one.
SmartFlow: allocations as cards — job position, unit, person, with clothing categories and periods.
Allocations: a norm per job position, unit or person, with categories and periods.
Allocations

A norm set once

Clothing category, quantity and validity period. Allocations do not add up: the employee gets the largest of the quantities they are entitled to.

  • Per job position, unit or person also “extra” sets.
  • Orders from the norm manual from the employee record or automatic every hour for people with gaps.
Storekeeper with the SmartFlow catalogue on a tablet, in the workwear storeroom.
The storeroom has the catalogue with photos to hand; the issue is confirmed by a signed receipt or a dispenser compartment.
Issue

Issue with proof

Acceptance by the OHS officer and a signed receipt, a hand-over from the storeroom or a dispenser compartment that closes the order on its own.

  • Storeroom with a movement ledger PZ, PW, WZ, RW, MM, stocktaking on a single sheet.
  • Issue history who, what, when, in what size; export to Excel and PDF.
Screens

SmartFlow from the inside

Click to enlarge. SmartFlow screens with sample data.

SmartFlow: orders in three columns — new, in progress, completed, with item thumbnails.
Orders new, in progress, completed; from the record or automatic.
Kiosk in the production hall with SmartFlow on screen: sizing with item cards and sizes.
Sizing at the kiosk the same screen as on the phone, at the entrance to the shop floor.
SmartFlow: sizing screen on a computer — progress, item cards with photos and sizes.
Sizing on a computer the employee sees a photo and chooses the size of each item.
Questions

Workwear in the app: frequently asked questions

How does the app know what an employee is entitled to?

From allocations: the norm is set once per job position, organisational unit or specific person, with a quantity and a period of use. The employee sees only what follows from it.

Does the employee choose the size themselves?

Yes. They log in on a phone or kiosk, see a photo of each item and choose the size piece by piece. The OHS officer does not walk round the shop floor with a sheet of paper, and the order is created from the chosen sizes.

What does proof of issue look like?

A hand-over from the storeroom has a signed receipt, and a collection from a dispenser compartment is recorded with the employee badge and the time. In both cases the history shows who got what, when and in what size.

Does SmartFlow work with our clothing catalogue?

Yes. We set up the catalogue from your spreadsheet or price list: item codes, size ranges, photos. The employee sees only the items assigned to their allocation. The scope and the ordering method are agreed at the audit.

Is this a separate program from the OHS app?

Yes. SmartFlow manages clothing and protective equipment; the OHS app tracks deadlines for medical examinations, training and permits. They work independently; in the demo we show which of them makes sense for you.

Can SmartFlow be tailored or built from scratch?

Yes. SmartFlow is our proposal for the clothing flow. We modify it to fit your norms, documents and storeroom, or write a dedicated app for the specific company.

Specifications

Technical data

We agree the integration scope and configuration at the audit.

Role
workwear and protective equipment flow based on allocations
Allocations
per job position, organisational unit or person, with a validity period
Sizing
self-service, “sized” status once all sizes are in
Orders
manual from the employee record, partial, with sets; automatic every hour
Issue
acceptance by the OHS officer and a signed receipt, hand-over from the storeroom, collection from a dispenser compartment
Stores
movement ledger, PZ/PW/WZ/RW/MM, stocktaking, reservations
Employees
own records or a feed from the HR system (changes every 2 minutes)
Reports
order history, clothing issued, size preferences; Excel and PDF
Master data
own clothing and PPE catalogue with item codes, photos and size ranges; import from a spreadsheet
Quote
after the review
Contact

Interested? Book a demo

Tell us what you need. We will show you how the Workwear module works and prepare a quote — or pick a time for a call right away.

  1. A short callAbout what you need and how things look today.
  2. DemoThe Workwear module using your own examples.
  3. ProposalRollout scope and quote.
+48 52 335 78 00 kontakt@ergoflow.pl